![]() If you're unsure about how to enter your data into the template, feel free to reach out to us at and we're happy to assist. Note that in Builder, the times will show in 12-hour format, and on users' devices the time format will be according to the settings on the users' device. You can use 12-hour or 24-hour format in the time columns. Before adding your data, be sure to delete the sample data that downloads with the template. The only required columns are Session Title, Date, Time Start, and Time End. The columns from “Allow adding to my schedule” through “Allow Waitlist” pertain to session attendance management. This means your users will be able to add sessions to their My Schedule module. If you leave “Allow adding to my schedule” blank, it will be “TRUE” by default. If you are assigning a session to multiple tracks, separate each track name with a semicolon. Schedule Track titles may be no longer than 80 characters. Now that you have a schedule template, it's time to put your session data into the spreadsheet. Adding Session Data to the Schedule Template OpenOffice and LibreOffice are free to download from the links above. Excel cannot encode in UTF-8, which is the preferred text format that Guidebook uses. ![]() Please keep in mind that Excel may not handle special characters (like accents) well. You can use Microsoft Excel, Apple Numbers, Apache OpenOffice, or LibreOffice to open the template files. Click either Schedule (XLS) or Schedule (CSV) to download a template. Near the top-right corner of this window, look for Templates. You need to use our template or else Builder will not know how to read the data. To find it in Builder, click on your schedule module, and then click Data Import/Sync. You can download a copy of the schedule template at the bottom of this article, or you can find it in your guide in Builder. This includes session names, dates, times, locations, descriptions, and tracks (if applicable). You can download a copy of the schedule template at the bottom of this article, or you can find it in your guide in Builder.īefore you get started with your schedule template, make sure you have gathered as much session data as possible. Using a template is recommended if you have a lot of sessions. The schedule template spreadsheet lets you quickly add multiple sessions to your guide at once. Quick Info: Manually add quick info information to sessions from this tab. Anyone you invite to edit a session via the collaborate tab does not need a Builder account and will not have access to any other content in your guide. Links: Use this tab to link to other sessions, list items, URLs, or PDFs.Ĭollaborate: Use this tab to invite people to edit the content of this particular item. You’ll see the Details fields, plus tabs with a few additional tools. To edit an existing session, click on the name of the session. Image: Upload a 640 pixel width x 240 pixel length JPG or PNG header image to add branding to your session. ![]() You can use the formatting tools to modify the formatting and input links, or switch to the HTML editor by clicking the code button, which is represented by two angle brackets. Tracks: Assign the session to a track, or multiple tracks, to indicate the topic, audience, or any other tag you’d like to use.ĭescription: Use this space to include anything your users need to know about this session. Location: Set the location where the session takes place. If the session is all day click Full day session? Don't need an end time? to select just a date. You can use the number keys or arrow keys to select the time. This is required.ĭuration: Set the date and time when the session occurs. Session Name: Provide the title of the session here. From the guide-building screen, click on the Schedule. ![]() In Builder, open the guide you are working on. Manual entry is a great option if you’d like to quickly make edits to a few existing sessions too. If you have a smaller schedule, you can manually add content in Builder one session at a time. The schedule module layout will change depending on the number of sessions in your schedule and when these sessions occur. Your app, guide, and Guidebook Web page will localize session information to the attendee's device. Each session can be tapped on to see more details including a description and links. Inside the schedule or a pinned schedule track, you will see the sessions. For details about how to add sessions, see below. All of your sessions live in this one schedule however you can use schedule tracks to organize your sessions and create multiple views. You can even manage and verify session attendance if you would like. You can manually enter sessions one by one, or you can use our schedule template spreadsheet to import data in bulk. In Builder, we provide tools to help you build a robust, well-organized schedule. The schedule is an important component of any guide.
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